16 Jul Virtual Document Safe Storage

Virtual document storage is the process of converting physical files into electronic documents that can be shared, accessed and stored. It can decrease the amount of space required to store physical files as well as enhance security by locking down certain parts of a file to certain users.

Online storage systems are especially beneficial for companies that handle huge quantities of paper. Paper documents can be difficult to keep track of and secure without a comprehensive security systems and a heavy admin burdened checkout processes and are usually more vulnerable to theft or destroyed during a disaster like a fire. Electronic files are easier to keep track of and less likely to be lost. They also withstand the effects of damage better.

Egnyte Governance Guide

A virtual document is an documentum object that contains components files. Component files can be in different file formats. The logical ordering of the components is determined by the virtual document author. This ordering can be distinct from the logical ordering of the files within the folder-based grouping system similar to a traditional file-folder structure. If the order in which components changes, the entire document must be re-ordered to reflect the changes.

While all businesses can benefit by implementing an online storage system, companies that have a tradition of paper-based operations, such as accountants and law firms could see significant improvements in productivity after implementing one. Secure online document systems can protect your information and keep your workflows flowing effortlessly with the right control.

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